Approving Invoices for Payment in QFinance

2. Click "LOGIN"

3. Login to QPlatform and select QFinance from the top left drop down.

From the left navigation bar, click on the Payable
Select Payable Invoice.

4. Use the Venue dropdown list to choose the relevant venue.

The page will display invoices associated with that venue.

5. At the top of the screen, review the three summary cards showing:

Approved/ Unapproved Payments
Approvement Payments Amount
Total amount of approved invoices

6. View the Payment List
Review the Payment List — this includes all open invoices ready for approval.
Use the search bar on the right-hand side to filter invoices by:

Date or Due Date
Amount
Supplier Name

7. Approve Invoices

To approve an invoice, tick the checkbox in the Approved column.
This marks the invoice for payment.

Process Partial Payments (if required)

8. If you need to process a partial amount of the invoice:

Enter the partial amount in the Payment Amount
Click outside the field to save.
Add a reason in the Comment box.
Re-check the Approved box to confirm the partial payment.

9. In this example, we have included a partial payment amount of $100 for this invoice.

10. Enter a reason or comment for the partial payment.

11. Click "Submit"

Add Comments or Notes

12. To leave internal notes or payment instructions, click the Add button in the Comments section for any bill.

These comments will remain on this invoice to assist our team and as a reminder or any partial payments or updates we need to be across.

13. You can view the history under each invoice.

Submit Approvals

14. Once all invoices are reviewed and selected, click Submit.

Once you have clicked submit, email your {venuename}@quantaco.co email address to confirm payables are ready to be processed.