It is preferred practice and recommended that all Petty Cash transactions are entered through the POS page in Cashup. This ensures accuracy in accounting processes in venue, and in cost allocation and end-of-month reporting from Quantaco.
To enter a Petty Cash payment made from a POS till, click on the 'Transactions' pop-up menu on the relevant till.
- In 'GL Code' enter the relevant category for the purchase
- In 'Class' enter the relevant master cost category the purchase should be assigned to
- This may be auto-populated and locked depending on the GL Code selected
- In 'Description' enter description of the purchase
- In 'Amount' enter the total cost of the purchase
- The 'GST' field will auto-populate once the 'Amount' field is filled
- If the purchase (or part of it) does not accrue GST click on the 'GST' entry field and edit the figure to the total GST amount displayed on the receipt
- The 'Tender Split' field will auto-populate to 'Cash', it should not need to be but can be changed if required
- The 'Cash' tender will effect the expected 'Cash Count' for a till and therefore the 'Cash Variance'. It will not effect 'Entry Variance'
- Click the 'Save' icon when entry is complete, saving will be blocked if all mandatory fields aren't entered
- If another Petty Cash entry needs to be made click the '+' icon, and repeat the above process
- If a previously saved Petty Cash entry needs to be removed, click the 'Delete' icon
- Once all petty cash entries are saved and complete, close the pop-up