How to Record CCU and AutoPay Payouts and Refills in Cashup

 

Recording CCU and AutoPay payouts and refills in the Quantaco Cashup application ensures that cash balances remain accurate and that all transactions are correctly captured for reporting, reconciliation, and audit purposes. This process covers two workflows: Updating CCU and Updating AutoPay. 

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Updating CCU

CCU Cash Payouts -  Record cash payouts as per readout from your CCU, also known as the cash desk.

• Float -
  • The opening float value for the CCU that will be refilled at the end of the shift
    
• CCU Cash Payouts (required field)-
  • Record cash payouts as per readout from your CCU, also known as the cash desk.
  • When expanded, you'll see two fields: Payouts / Short Pays with Barcode and Payouts / Short Pays no Barcode. Use these to enter the corresponding CCU cash payout amounts as required. The values will automatically be summed when the section is collapsed.

• Refills - Record refills by denomination.
  • Can be entered by individual denomination totals, or a consolidated total can be entered in the 5c field if this is preferred

• Transactions - Record any cheque or EFT payouts made. 
  
  • Payout - Required for cheque or EFT payouts (this is required for payouts over $5,000)
    
    • Description - Description for the journal memo. 
      
    • Amount - The amount that is paid out
      
    • Tender - Options are cheque or EFT payment
      
    • Customer Details - Customer details entered via pop-up
      
  • Please note: Cashup does not automatically trigger payments to be made electronically, this is recorded for reconciliation purposes. Follow standard venue process for distributing payments. 

• Cash Count (required field) - Enter your closing balance of the till after the refill. 
• Expected - Expected calculates float - CCU payouts + refills
  
• Variance - Variance calculates expected - cash count and assigns any variance to the ‘overs and unders’ GL.
  
  

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Updating AutoPay

• Float -
  • The opening float value for the AutoPay terminals that will be refilled at the end of the shift
• Cash Payments -
  • Enter Payout figures from both daily reports in designated terminals.
• Refills -
  • Enter your daily refills in both terminals return both floats to expected.
• Cheque and EFT payments -
  • Record cheque and EFT Payments via the CCU section
• Cash Count -
  • Enter the cash count for your terminal/s in this section
    
    
• Expected -
  • Expected calculates float - AutoPay payouts + refills
    
• Variance -
  • Variance calculates expected - cash count and assigns any variance to the ‘overs and unders’ GL.