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How to complete a Safe Count

The Safe Count section in Cashup records all cash held in the venue’s safe and linked floats. Accurate entry ensures proper cash reconciliation and variance tracking across trading days.

Terminology

Terminology Definition
Denominations Cash physically held in the safe, separated by note & coin type. 
Floats Cash allocated to Tills, ATMs, CRTs, CCUs and Wagering Terminals
Budget The expected total based on venue targets or balance sheet

 

How to complete a Safe Count

Step 1: Denominations

Record all cash holdings in the safe, separated by denomination.

  • Include all physical notes and coins.

  • These figures feed directly into the Total section.

Step 2: Floats

Record all cash floats, including:

  • POS tills

  • CRTs & CCUs

  • ATMs 

Additional safe floats can be customised based on venue requirements.

Step 3: Total, Budget & Variance

  • Total: Automatically calculated from the Denominations and Floats sections.

  • Budget: The expected safe amount for the period.

  • Variance: Difference between the Total and Budget, used to identify overages or shortages.

Step 4: Transfers / Payments

  • Click the Transfers / Payments pop-up menu to enter:

    • Transfers From other locations or systems

    • Payments made from the safe

  • This section also includes Transfer Descriptions for clarity.

Step 5: Comments and Sign Off

  • Comments: Use this text field for any relevant notes (e.g. discrepancies, deposit delays, float adjustments).

  • Sign Off:

    • Click Sign Off to finalise the safe count.

    • This will lock the Denominations and Floats sections.

    • The Signed off by field automatically records the logged-in user’s email.

 

Best Practice

Complete two Safe Counts per day:

  • Start of Day – to confirm opening cash levels
  • End of Day – to reconcile closing balances

Regular counts improve accuracy and help identify issues early.

 

FAQs

1. Can I edit a Safe Count after sign-off?
No. Once signed off, the entry is locked to maintain record integrity.

2. What if the variance is incorrect?
Review the Denominations, Floats, and Transfers / Payments entries for missing or duplicate data.

3. Can we customise float lines for our venue?
Yes. Floats can be adjusted to match venue-specific requirements.

4. Why should we do two counts per day?
Morning and evening counts ensure accountability and early detection of discrepancies.